The Grants Committee lead is responsible for supervising and administering the requests for grants to the Grants Committee as well as being a point of contact for the committee. As well as to coordinate the activities of the committee.

The responsibilities of this role are to:

• Monitor new submissions to the Grants Committee.
• Prepare the agenda of the weekly meetings.
• Update the Grants Committee budget tracker and advise of the budget left regularly. This is ideally done in the agenda of the weekly meetings.
• Initiate the transactions to distribute grants and make sure they are executed.
• Moderate weekly meetings.
• Review and analyse projects submitted to the Grants Committee and vote on them to award them a grant.
• Represent the Grants Committee in meetings.
• Contact grant applicants when needed to be in the meetings to represent their projects.
• Coordinate Grant Committee elections.
• Coordinate Budget for the GC i.e. members remuneration
• Be a point of contact of the Grants committee.
• Maintain and update the Grants Committee Notion page. This includes:
  • Update Grants Submissions database with new decisions.
  • Update the Application for a Grant form each season. This is a Tally form that needs to be linked to the database in Notion.
  • Create a new database/table linked to the form so the applications populate.
  • Archive the information and data for previous seasons i.e. database/table