Questions? Contact the External Relations team on Slack: Aishat Abdulrazaq & Nabeeha Ahmed. Use the external-relations-request channel.

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💡 Why We Use This Database

The External Relations Database exists to keep all outreach organized, transparent, and accessible. By tracking sponsors, vendors, partners, and clubs in one place, we:

• Prevent duplicate outreach and last-minute confusion
• Maintain a history of past engagements for smoother follow-ups
• Strengthen relationships across campus and the wider community
• Ensure accountability by clearly logging who contacted whom, when, and why

👉 In short, this database helps us work smarter, stay aligned as a team, and build stronger connections for MSA.

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📖 How to Use the External Relations Database

This database is the central hub for all MSA External outreach. Every time you connect with a sponsor, vendor, or club, log the details here so our team can stay aligned.

• Name → Enter the organization, sponsor, or club’s name.
• Category → Choose the type (Food Sponsor, Vendor, Club, Partner Org, etc.).
• Contact Person & Info → Add the primary person’s name and their email/phone.
• Past Engagement(s) → Note any previous collaborations (e.g., “Eid Bazaar 2023”).
• Notes → Capture limitations or unique details (e.g., “Can only accommodate 5 people”).
• Update Log → Record when and by whom the contact was last reached out to (e.g., “Contacted by Aishat on May 5, 2025 – in progress”).

👉 Keep entries updated so we avoid duplicate outreach and always know the status of each relationship. This ensures smoother planning and better connections across campus.

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📝 How to Fill Column 3, ⚠️ Update Log

Every entry must follow this exact format:

“Contacted by [Name] ([Role/Team]) on [Month Day, Year] for [Event/Reason] – [Status]”

✅ Examples:

• Contacted by Isra (Secretary) on January 1, 2024 for Eid Bazaar 2024 – declined
• Contacted by Aishat (External Relations) on May 5, 2025 for Charity Week 2025 – in progress
• Contacted by Sara (Vice President) on September 1, 2025 for upcoming event on September 14, 2025 – confirmed

⚡ Notes:

• Always include name + role so we know who did the outreach.
• Use full date (Month Day, Year) — no shorthand.
• Status options: in progress, confirmed, declined, completed. </aside>

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How to Filter - DO NOT CLICK “Save for everyone”

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Need help before you use the External Relations Database? Read the guidance above! ⬆️

External Relations Database