One-Line Overview

GrantWare AI is an AI-workspace for K-12 district grants teams to discover high-fit opportunities, decide go/no-go fast, draft stronger proposals, and manage the end-to-end applications— in one place.

Mission

Enable K-12 districts—especially lean teams—to win more funding with less friction by replacing fragmented search, vague eligibility, and scattered workflows with an intelligent, compliant, and collaborative system.

The Problem

District grants teams (directors, writers, program leads, administrators) face:

• Fragmented discovery across Grants.gov, state DOE portals, and scattered foundation sites; different search logic and jargon slow them down.
• Ambiguous eligibility that forces teams to parse dense RFPs, only to learn late they don’t qualify.
• Time-intensive drafting (assembling data, re-writing common sections, formatting) and manual approvals across principals, finance, superintendents, and boards.
• Disjointed management across spreadsheets, email, Google/Microsoft folders, and calendars; deadlines slip, attachments go missing, and audit risk rises.
• Outcome: missed deadlines and opportunities, low win-rates, burnout, and avoidable spend on consultants.

If nothing changes: continued missed awards, escalating compliance risk, and persistent dependence on costly external writers.

The Solution

GrantWare AI streamlines the lifecycle:

1. District Profile & Data Ingest – We configure a secure profile of (enrollment, demographics, FRPL/MLL/SWD, scores, program priorities); in which districts can update and reuse everywhere throughout our application.
2. Unified Search & Matching – Aggregate federal/state/foundation sources; filter with natural language; rank by district-fit. Allowing users to use natural language to search for grants that meet their query and fit their district profile.
3. AI Eligibility Analysis – One-click 0–100 Match Score, Go/No-Go, and a short rationale tied to profile (and risks).
4. Start Project – Create a project workspace with action plans, key dates, and document placeholders; collaborate with roles/permissions.
5. Guided Drafting (v1 light) – A district profile-aware authoring workspace that turns any RFP into a structured plan and compliant draft. It auto-builds an outline from the funder’s rubric, binds required data fields (enrollment, FRPL/MLL/SWD, scores) directly into sections, and surfaces allowables/constraints inline. Writers get section-by-section AI co-authoring with district-tuned tone, evidence citations to source docs, and logic model & budget builders that keep goals/activities/metrics/costs in sync. A reusable content library (needs statements, org bios, past wins) suggests the best prior language and adapts it to the new funder. Collaborative features include roles & track changes, redlining, comment threads, reviewer checklists mapped to the funder rubric, and “resolve” workflows. Before export, a compliance scanner checks length, formatting, required attachments (MOUs/LoCs), then produces funder-ready exports.
6. Tracking & Reporting (foundations) – Tasks, calendar, checklists all in one place.