<aside> 💡 Ashby provides tools to help you maintain proper compliance with local and federal data privacy regulations with regards to storing candidate data. You can configure these tools in the Admin section of the app

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Data Privacy and Compliance Overview

The Data Privacy and Compliance features allow you to configure rules to help maintain compliance with data privacy laws and regulations.

Recruiting Privacy Policy

You can set a Recruiting Privacy Policy in the Data Privacy & Compliance section ****of Admin. When you do so, a link to the policy will appear on any Consent Forms that candidates fill out.

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Data Compliance Rules

Ashby provides mechanisms for configuring how you’d like to maintain candidate data through Inactivity Based Rules and Consent Based Rules.

You can use a combination of these two types of rules to put a flexible policy into place that helps you keep track of which candidate data should be removed from your system.

Inactivity-based Rules

Inactivity-based rules are set based on when the candidate became inactive. You can configure inactivity-based rules in the Admin section of the app. There are two types of rules:

  1. Inactive Lead Rule - a rule that governs how long you should keep the data of Lead candidates. These are candidates that have no applications or only have applications that are in Lead stages.
  2. Inactive Applicant Rule - a rule that governs how long you should keep the data of Inactive candidates. These are candidates who only have Archived applications.

After clicking on one of the rules, you can further configure them by: