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POLICY INFORMATION

Purpose

Paint Pots Preschool & Nursery Ltd is committed to safeguarding and promoting the welfare of children. As an employer of childcare workers, Paint Pots is legally required to ensure that all employees who require a Disclosure and Barring Service (DBS) check have an appropriate DBS check completed before commencing unsupervised work with children.

As an organisation using the DBS to assess the suitability of individuals for positions of trust, Paint Pots complies fully with the DBS Code of Practice regarding the correct handling, use, storage, retention and disposal of Disclosure Information.

Paint Pots also complies with its obligations under the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and all other relevant legislation relating to the secure handling of personal data.

DBS Checks

All employees must have an appropriate DBS check completed before undertaking unsupervised work with children.

In exceptional circumstances, an employee may commence work before a DBS application has been completed and verified, provided that:

• The DBS application has been submitted.
• A suitable risk assessment has been completed.
• The employee is supervised at all times.
• The employee does not have unsupervised access to children until the DBS certificate has been received, reviewed and deemed satisfactory by management.

A DBS certificate is issued directly to the applicant and remains their personal property. Paint Pots will not retain copies of DBS certificates. Employees must present their certificate to their manager, who will record the relevant information and assess any disclosures that may affect suitability to work with children.

Where information is disclosed on a DBS certificate, an appropriate risk assessment will be undertaken to determine whether the individual is suitable to work within an early years setting.

DBS Update Service

Paint Pots requires all employees to maintain a current subscription to the DBS Update Service and to provide consent for Paint Pots to carry out status checks as required.

Employees are responsible for maintaining their subscription and ensuring payments are kept up to date. Failure to maintain an active subscription may require a new DBS application to be completed.

Prior to employment, managers must verify either: