| Project Kickoff Meeting |
Align all stakeholders on plan |
Once - June 1 |
PM, HR Director, HR Lead, Finance Lead |
Video call |
PM |
| Weekly Check-in |
Progress update and decisions |
Weekly |
PM and HR Director |
30 mins video call |
PM |
| Team Attendance Update |
Confirm attendee status |
Bi-weekly |
PM and HR Lead |
Email |
PM |
| Vendor Check-in |
Confirm vendor readiness |
As needed |
PM and each vendor |
Phone or email |
PM |
| Weekly Status Report |
Project health summary |
Weekly - Friday |
HR Director |
Written email report |
PM |
| Agenda Review Meeting |
Review and approve agenda |
Once - June 24 |
PM, HR Director, HR Lead |
Video call |
PM |
| Pre-event Briefing |
Final logistics confirmation |
Once - July 12 |
Full Team |
Email and Video call |
PM |
| Post-event Debrief |
Lessons learned and feedback review |
Once - July 16 |
PM, HR Director, HR Lead |
Video call |
PM |