General information

Overview

After a meeting has passed it’s possible and recommended to close the meeting. This allows to add minutes, and notes that give a summary on what was discussed during the meeting, the agreements reached, decisions made, etc.

This allows to bring transparency to the meeting and also serves as a record of the different meetings.

It’s also possible to add other kind of metadata to the meeting, such as what organizations has attended, how many attendees and contributions were, and what proposals were discussed.

Options

Close an official meeting

To close a meeting:

  1. Sign in as admin
  1. Go to admin panel
  2. In the main sidebar, click in the button for the space that you want to configure the component for. For instance, it could be "Processes", "Assemblies", or "Conferences"
  3. Click on "Meetings"
  4. Search the meeting that you want to close
  5. Click on the "Close" button
  6. Fill the form

Field Type Description
Minutes Required Description of what happened in the meeting.
List of organizations that attended Optional Metadata that gets shown in the sidebar of the meeting.
Number of attendees Required Metadata that gets shown in the sidebar of the meeting. Must be a number.
Number of contributions Optional Metadata that gets shown in the sidebar of the meeting. Must be a number.
Proposals Optional Choose proposals from this space that were discussed in this meeting
Video URL Optional It’s not used for anything. It will be removed in the future.
Audio URL Optional It’s not used for anything. It will be removed in the future.
Is visible Optional Check if you want to publish the close report

Close a participant meeting

Just like participants can create meetings, they can also close a meeting. They have fewer fields to fill.