Project: Operation Connect — Q3 2025 Team Offsite
Meeting Type: Weekly Check-in
Date: June 26, 2025
Time: 10:00am - 10:30am
Facilitator: Deborah Iyanuoluwa Ajao
Platform: Google Meet
| Name | Role | Present |
|---|---|---|
| Project Manager | Oversee effective project delivery | Yes |
| HR Director | Project Sponsor | Yes |
| HR Lead | Agenda and Communication | Yes |
| Item | Discussion | Decision | Action Item | Owner | Due Date |
|---|---|---|---|---|---|
| All confirmations update with approval | PM confirmed all travel, accommodation, catering and activities vendors fully confirmed | Noted | No actions required | — | — |
| Agenda approval | PM confirmed agenda approved on June 24 — one day ahead of schedule | HR Director expressed satisfaction | Distribute pre-event briefing to team | PM | June 29 |
| Budget status | PM confirmed budget on track — contingency absorbing ₦40,000 travel overage | Approved | No action required | — | — |
| Pre-event briefing | PM presented pre-event briefing document for team distribution | Approved | Distribute to all team members | PM | June 29 |
| Action Item | Owner | Due Date | Status |
|---|---|---|---|
| Distribute pre-event briefing to all team members | PM | June 29 | Completed |
| Process venue full balance payment | Finance | July 1 | In progress |
Next Meeting
Date: July 3, 2025 Time: 10:00am Agenda: Week 5 check-in; Final preparations review