Project: Operation Connect — Q3 2025 Team Offsite
Meeting Type: Weekly Check-in; Agenda Review and Approval
Date: June 24, 2025
Time: 10:00am - 10:30am
Facilitator: Deborah Iyanuoluwa Ajao
Platform: Google Meet
| Name | Role | Present |
|---|---|---|
| Project Manager | Oversee effective project delivery | Yes |
| HR Director | Project Sponsor | Yes |
| HR Lead | Agenda and Communication | Yes |
| Item | Discussion | Decision | Action Item | Owner | Due Date |
|---|---|---|---|---|---|
| Day 1 agenda review | HR Lead presented Day 1 — Arrival, welcome address by co-founders, team dinner and networking | Approved with one change — welcome address moved from 4pm to 6pm to allow for travel delays | Update Day 1 schedule with revised timing | HR Lead | June 25 |
| Day 2 agenda review | HR Lead presented Day 2 — Morning strategy sessions, afternoon- Xcite team activities, evening social | Approved as presented | No changes required | — | — |
| Day 3 agenda review | HR Lead presented Day 3 — Morning reflection sessions, individual goal setting, closing ceremony and departure | Approved — HR Director requested addition of 15-minute leadership address in closing ceremony | Add leadership address to Day 3 closing ceremony | HR Lead | June 25 |
| Speaker confirmation | HR Director to deliver opening welcome address and closing leadership address | Confirmed | HR Director to prepare brief remarks for both sessions | HR Director | July 10 |
| Action Item | Owner | Due Date | Status |
|---|---|---|---|
| Update Day 1 schedule with revised timing | HR Lead | June 25 | Completed |
| Add leadership address to Day 3 | HR Lead | June 25 | Completed |
| Prepare welcome and closing remarks | HR Director | July 10 | In progress |
Next Meeting
Date: June 26, 2025 Time: 10:00am Agenda: Week 4 check-in