Microsoft Teams is an enterprise-grade communication solution meant to help organizations create a unified system of communication across the entire workplace environment through chat, video conferencing, voice calling and document management tools. It works within the larger Microsoft 365 suite of tools, enabling organizations to manage their conversations and data in one place in a safe environment.
Organisations that use Microsoft Teams for business purposes also enjoy improved and structured communication mechanisms, control over documents and improved coordination between departments. Before an organisation progresses further to install Microsoft Teams, it needs to examine the technical, governance and preparedness factors.
The businesses make the choice to adopt the use of Teams owing to the advantages it has to offer in communications, productivity and security. In the past, businesses have had to use other tools which are not compatible with each other.
Some key advantages are:
When organizations deploy Microsoft Teams in a strategic manner, they build a solid ground for collaborating digitally.
A well-planned deployment is the first step to successful Microsoft Teams adoption. If this stage is skipped, the consequences would be technical disruptions, resistance from users and many security vulnerabilities.
Important planning considerations include:
1. Network Assessment - Check bandwidth capacity and test if the network supports real-time voice and/or video.
2. Licensing and User Management - Proper licensing of appropriate Microsoft 365 licenses and definition of user roles.
3. Governance Structure – To ensure proper governance of the collaborating space, naming conventions need to be established.
4. Security Configuration - Enable multi-factor authentication and configure compliance settings via the admin center.
A structured Microsoft Teams deployment ensures that when you install Microsoft Teams, the platform performs reliably across the organization.