Outlook Owner Triage 48-Hour Deferred Cleanup Rules - 2026-06-10

Session overview

The June 10 Outlook owner-triage session added two delayed-cleanup rules for low-risk workflow mail: Zapier call-analysis emails and case gameplans are marked read and moved after 48 hours.

What was completed

Added or configured 48-hour deferred cleanup behavior for Zapier call-analysis emails.
Added or configured 48-hour deferred cleanup behavior for case gameplan emails.
Preserved the implementation and memory context in the local rollout summary.

What was tried and did not work

No major blocker is captured in the summary for this backfill item.

Decisions and reasoning

Use a 48-hour delay to preserve recent visibility while preventing stale workflow mail from cluttering the owner queue.
Move items into dedicated subfolders instead of deleting them.

Files, URLs, source systems, and artifacts

Local rollout summary: /Users/samaguiar/.codex/memories/rollout_summaries/2026-06-10T10-00-59-wxaS-outlook_owner_triage_48h_deferred_cleanup_zapier_case_gamepl.md.
Raw rollout: /Users/samaguiar/.codex/sessions/2026/06/10/rollout-2026-06-10T06-00-59-019eb0fa-6124-7991-8ed4-109b05bf2186.jsonl.
Source systems: Outlook / Microsoft Graph, owner-triage automation.

Rollback or recovery instructions

Disable or remove the two deferred-cleanup rule branches in the owner-triage automation, then move affected messages back from the dedicated folders if needed.

Current state

Complete as recorded in the local rollout summary.