1.1 Invoicing & Payment

• Invoicing Tool: QuickBooks or Wave.
• Invoice Schedule:
  • Initial deposit: 50% upfront before project kickoff.
  • Milestone payments: 30% at design approval, 20% at project completion.
• Payment Methods Accepted: Bank transfer, GCash, PayPal.
• Follow-Up: Admin sends reminders 3 days before due date; overdue payments escalated to PM + CEO.

1.2 Expense Management

• Operational Expenses: Track monthly using QuickBooks.
• Approval: Any expense above ₱5,000 requires PM or CEO approval.
• Documentation: All receipts scanned and stored in Google Drive → Finance → Receipts.

1.3 Budget Allocation

• Project Budgets: PM creates detailed budget per project (design, development, marketing, tools).
• Monthly Department Budgets: Marketing, Sales, Development, Support each receive allocated funds based on priority projects.